There is no “reasonable”…there is a law regarding what you need to pay them. Note that skipping mileage reimbursement can lead to labor lawyers frothing at the mouth to come at you. So it’s best to just pay the standard.
Reference for a better understanding: https://www.paylocity.com/resources/resource-library/blog-post/employee-mileage-reimbursement/
I honestly avoid letting an employee use a personal vehicle on the clock because if something happens to them, or a bystander, on the clock you are liable for everything.
Your health history is pointless in this discussion. You just need the facts.
Step 1) get lined paper. Start from the beginning for when you have losses. Time and date it, and the dollar amount. Should look like this:
01/01/23 approx 235pm Cash stolen register. $20.00. Employee was John Doe. 01/02/23 approx 110pm Cash stolen register. $60.00. Employee was John Doe.
Next you want to find the proof. A) time punch. B) Camera footage and add that to each theft.
01/01/23 approx 235pm Cash stolen register. $20.00. Employee was John Doe. Time punch in 10am out 5pm. No video. 01/02/23 approx 110pm Cash stolen register. $60.00. Employee was John Doe. Time punch in 10am out 5pm. Video saved.
Save the footage. If you cant export it then use a phone. Make sure you show the date and time on the screen. Dont pause it, start it, pause it again. It all needs to be one full shot of each theft. If the video is edited the defense lawyer will have it dismissed.
Each incident is an added charge so the goal is to stack it all nice with a bow. Just to warn you, the parts without video may not stick for charges but that’s up to the investigator to handle.
Call your local PD and tell them you are an employer needing to file charges against an employee for theft.
do not mention audio recordings if your state makes it illegal to record audio without the other person’s permission. It will backfire