All of my employees are remote W2 employees with health benefits, etc. Over time, employees have moved to different states and now I am paying having to pay unemployment and payroll taxes in multiple states. I use Quickbooks for payroll which automatically calculates and pays the taxes so that part is not difficult but it increases our accounting expenses having to deal with multiple states and I am wondering if there is a better way to pay people?
I do not want to pay them as contractors so that is not an option. I’ve looked at PEO’s in the past but they seem to be more expensive than just doing it the way we are already doing it.
Is there anything else out there I should be looking at to make payroll and taxes more efficient?
We just migrated to ADP’s PEO. Our insurance is cheaper and better, and they handle all the interstate stuff. So far, it’s been a breeze.
I am curious about what your insurance plan covers and if we would get better rates via a PEO since it is a bigger group? We are currently on a high deductible HSA plan. We basically have about $5500/person out of pocket before everything is fully paid.
It’s the main reason we switched. Got an HSA plan with $3000 max OOP for same as our old $7,000 max OOP. We also offer a $6,000 OOP ($13k family) for those insuring others. It’s still better than our old plan ($14k family) but the rate is almost $400/mo lower for family.