Asking this for my wife who just got a new job. This place is way literally and figuratively with how they do stuff. They’ve given her the green light to look into anything and everything to bring them up to the times.
It’s a contracting/construction company and one of their clients is a huge retirement community. I’ll make this up but say 12 towers with 200 rooms in each. They currently do everything on excel as far as what invoices are sent and paid and what work has been done. They have an on-site project manager who goes room to room and hand writes what has been completed and can be billed for and hands that in. This place does about $2 million/year in jobs so it’s a good size. They’ve scanned this guys notes and gave them to my wife to go through and mark what he says has been done in excel. Then she has to go and invoice separate. To us, this seems like it could be so streamlined and more efficient efficient. The person before her got fired and my wife is going over the excel spreadsheet to try to matchup this guys notes to the jobs.
She is wondering if there is something that you can open a website or app and say click building 9 room 82 and then you see a list of what has been done etc. She’d like to see it and also have the project manager be able to go in and mark off what has been done and leave comments.
I don’t want to get too wordy but any contractors out there aware of something like this? She’d look like a hero if this could be streamlined somehow. Thanks!
Hi, we own a construction company. We use Jobber to track everything, it should be able to provide what you’re looking for. It has analytics, invoice tracking, client information and you can assign the jobs to the specific person who will be doing the work.
Hi, I’d love your insights on how your company tracks Purchase Orders & what software you use do this!
What is your wife’s job title?
As an aside: If she deals with purchasing for the company, she might find https://reqchain.com helpful for tracking Purchase Orders after they’ve been sent out to vendors. It’s still very much in beta but it can vastly reduce time spent manually tracking on excel or contacting vendors via phone/email for quick status updates.
if you are looking to track work orders and allow people in the building to have a portal to submit them so your company can assign and track them, you may get a free or heavily discounted version of a computerized maintenance management system like HELIXintel.com if your insurer is aligned with them